City Secretary & Finance Department John Rounsavall, Director

201 East Nash
Terrell, Texas 75160
972-551-6619
Fax: 972-551-1101
E-mail: citysecretary@cityofterrell.org

Office Hours:
Monday-Friday: 
8 a.m. – 5 p.m.

The City Secretary serves as public information officer, preserving and managing City records. The Secretary's Office administers and maintains records for all municipal elections. The Secretary also serves as Finance Officer for the City and administrator of the Municipal Court.

• Information Services
• City Council Services
  • City Council Minutes
• Municipal Elections
• Voter Information - ESlate Demonstration
• Finance Office
  • City of Terrell Budget 2007-08 (1 meg download pdf file)
• Utility Charges and Fees
  • Water deposits
  • Water Service Rates
  • Sewer Service Rates and Charges
  • Other Services
  • Vital Statistics
  • Permits
  • Consumption & Payment Information
  • Miscellaneous
• Municipal Court
• Vendors    Vendors doing business with the City of Terrell must register annually.
• Bids Notice - the city's current requests for bids
• Hotel Occupancy Tax Report Form   (18k download pdf format)
• Most Requested Ordinances, Permits and Forms
• Revised City of Terrell Code of Ordinances Book
• Ordinance List
• Resolution List

Information Services

The Secretary's office provides records management services for the City of Terrell, organizing and storing documents pertaining to all aspects of municipal government. Posting of public meetings and legal advertising is handled through the City Secretary's office. The office is an open information resource for the public. Requests for information on local ordinances, the city budget, department operations, City Council meetings, and other municipal operations can be made during regular office hours. You may obtain copies of ordinances, meeting minutes, and other open information for a small copying charge. 

Click here for an online open records request form.

City Council Services

The City Secretary records and preserves minutes for City Council meetings held the first and third Tuesday of the month. City Council agendas are available from the office on the Friday afternoon before each regular Council meeting. They are also posted on the bulletin boards near the front entrance of City Hall. Contact the City Secretary's office to determine which council district you live in and the name of your council representative.

Click here for the City Council meeting procedures policy.
Click here for a list of online City Council minutes.
Click here for a list of online City Council ordinance list.
Click here for a list of online City Council resolution list.

City Council Archives

Municipal Elections

The City Secretary administers all elections called by the City Council. The office provides voting district information, applications for ballots by mail, and early voting location(s). Filing information for candidates is also available at the office.

Click Here for Voter Information - ESlate Demonstration

Finance Office

The Finance Director accounts for all monies received by the City, prepares monthly financial reports, records and reports all financial transactions, assists in the preparation of the annual budget, and prepares special reports for the City Manager and City Council. The office also ensures that investments are maintained at the highest possible level.

Budget

• City of Terrell 2007-08 Budget  (This a 1 meg file in pdf format that requires Acrobat Reader and may take some time to down load depending on the speed of your internet connection)
• City of Terrell Budget 2006-07 (1 meg download .pdf file read in Acrobat Reader)

Property Tax

• 2007 Property Tax Rates in City of Terrell

Audit

• 2007 Financial Audit (This a 360K file in pdf format that requires Acrobat Reader and may take some time to down load depending on the speed of your internet connection)
• 2006 Financial Audit (This a 3 meg file in pdf format that requires Acrobat Reader and will take some time to down load depending on the speed of your internet connection)
• 2005 Financial Audit (This a 2 meg file in pdf format that requires Acrobat Reader and will take some time to down load depending on the speed of your internet connection)
  
• City of Terrell Financial Policy Manual 2007-2008

(click here for your free Acrobat Reader)  

Utility Charges and Fees

Water deposits

Water Service Rates and Charges

Water Service Rates Ordinance 2340   (adopted September 23, 2007)

Utility Billing Procedure Ordinance 2323 ( adopted January, 2007)

Payments for services are due on or before the fifteenth day of each month.

The following schedule of monthly rates or charges for water services furnished by the City shall be and such is hereby adopted and established as follows:

(1)  There is hereby established a minimum monthly water use charge based upon the water meter installed as follows:

(2)    Subject to the minimum monthly charges as provided in subsection (1) above, the following rates per month shall be charged for water furnished:

CHARGE (per 1,000 gallons):

Franchise Fee previously added into your rate will be shown on your bill as a Municipal Assessment Fee. The amount of the fee is 4% of the water and sewer rate. For example, if you use 3,000 gallons of water then your bill may show $9.38 minimum plus $8.10 for water used and your winter average for sewer is $28.24. Your Municipal Assessment fee would be $1.83.

Wholesale water customer rates. Rates shall be determined by the methodology as stated in the wholesale water customer's contract. Wholesale water customers without a methodology in the wholesale water customer's contract will be charged $3.04 per 1,000 gallons of water. (ordinance 2354)

The monthly charge for private fire protection service shall be as follows:

Water used through a fire protection service for purposes other than testing of system shall be at a rate equal to the largest volumetric rate applicable in subsection (2). 

Sewer Service Rates and Charges

The following schedule of monthly rates or charges for sewer services furnished by the City shall be and such is hereby adopted and established as follows:

*Sewer volume charges based on winter-average (December, January, February) water consumption.

All commercial customers shall be charged on the following basis:

Those businesses not being metered on an individual unit basis, shall be charged a minimum monthly bill per business.

Heavy Commercial/Industrial.  All heavy commercial and industrial customers shall be charged on the following basis:

Pretreatment.  All customers that require pretreatment of wastewater shall be charged on the following basis:

Customer Review. Where the city manager determines that wastewater charges should be based directly on the customer's contribution to the wastewater system, volume charges for the discharge shall be made as follows:

Volume charge for normal $2.31 per 1,000 gallons of
domestic wastewater wastewater per month

The customer shall pay for any required sampling in advance. The charge for sampling shall be as estimated by the pretreatment coordinator based upon the city's actual cost for similar services.

All rates charged pursuant to this Ordinance shall be subject to an additional 4% Municipal Assessment

Other Services

Vital Statistics

Permits

Alarm Permits	$50.00 (Two Year Permit)
Peddlers & Solicitors Permits	$1800.00
Application Fee	$25.00
Special Events Permits	$60.00 Per day
Charitable Organization	No Fee Must Register
Dance hall Game Hall & Pool Halls
Application Fee	$200.00
Dance Hall	$400.00, $200.00 renewal
Game Hall	$400.00, $200.00 renewal
Pool Hall	$400.00, $200.00 renewal
Sexually Oriented Business	$1500.00

Consumption & Payment Information

Miscellaneous

Municipal Court

The City Secretary also serves as Municipal Court administrator. Municipal Court is located in the City Hall lobby at 201 East Nash.
 

Vendors

If you are interested in registering your business as a possible vendor to the City of Terrell you must have a Vendor Processing form on file with the City Secretary's office.

Companies that supply goods and services to the City need to register as certified City of Terrell vendors. Certified vendors must file the state's Conflict of Interest Questionnaire (CIQ) yearly. The IRS W-9 form must also be filed each year.

Bids Notice - the city's current requests for bids.

The Vendor Application Form, the (CIQ) and the W-9 Form are available in pdf form*. Return completed forms to John Rounsavall; City Secretary/Finance Director; 201 East Nash St., Terrell, TX 75160.

*Adobe Acrobat Reader is needed to view and print pdf forms. Download it free.