City Secretary & Finance Department

John Rounsavall, Director

 

201 East Nash
Terrell, Texas 75160
972-551-6600
Fax: 972-551-1101
E-mail: citysecretary@cityofterrell.org

Office Hours:
Monday - Friday: 
8 a.m. - 5 p.m.

 

 

The City Secretary serves as public information officer, preserving and managing City records. The Secretary's Office administers and maintains records for all municipal elections. The Secretary also serves as Finance Officer for the City and administrator of the Municipal Court.

• Information Services
• City Council Services
  • City Council Minutes
• City Charter in pdf format
• Municipal Elections
• Voter Information - ESlate Demonstration
• Finance Office
  • Budget
  • Financial Policy Manual
  • Property Tax Rates
  • Financial Audits
  • Texas Municipal Reports
• Utility Charges and Fees
  • Request for water service form
  • Water deposits
  • Water Service Rates
  • Sewer Service Rates and Charges
  • Other Services
  • Identity Theft Program Details (ordinance 2387)
  • Vital Statistics
  • Permits
  • Consumption & Payment Information
  • Miscellaneous
• Municipal Court
• Vendor Registration - Vendors doing business with the City of Terrell must register annually.
• Bids Notice - the city's current requests for bids
• Hotel Occupancy Tax Report Form  
  • Hotel Motel Occupancy Tax Grant Funding Policy
  • Hotel Occupancy Tax Use Guidelines Under Texas State Law And Funding Application Form
• Most Requested Ordinances, Permits and Forms
• Revised City of Terrell Code of Ordinances Book
• Ordinance List
• Resolution List

Information Services

The Secretary's office provides records management services for the City of Terrell, organizing and storing documents pertaining to all aspects of municipal government. Posting of public meetings and legal advertising is handled through the City Secretary's office. The office is an open information resource for the public. Requests for information on local ordinances, the city budget, department operations, City Council meetings, and other municipal operations can be made during regular office hours. You may obtain copies of ordinances, meeting minutes, and other open information for a small copying charge. 

Click here for an online open records request form.

City Council Services

The City Secretary records and preserves minutes for City Council meetings held the first and third Tuesday of the month. City Council agendas are available from the office on the Friday afternoon before each regular Council meeting. They are also posted on the bulletin boards near the front entrance of City Hall. Contact the City Secretary's office to determine which council district you live in and the name of your council representative.

City Council meeting procedures policy.
City Council minutes.
City Council ordinance list.
City Council resolution list.

 

Municipal Elections

The City Secretary administers all elections called by the City Council. The office provides voting district information, applications for ballots by mail, and early voting location(s). Filing information for candidates is also available at the office.

Voter Information - ESlate Demonstration

 

Finance Office

The Finance Director accounts for all monies received by the City, prepares monthly financial reports, records and reports all financial transactions, assists in the preparation of the annual budget, and prepares special reports for the City Manager and City Council. The office also ensures that investments are maintained at the highest possible level.

Budget

• City of Terrell 2012-13 Budget*
• City of Terrell 2011-12 Budget*  
• City of Terrell 2010-11 Budget*  
• City of Terrell 2009-10 Budget*
• City of Terrell 2008-09 Budget*
• City of Terrell 2007-08 Budget*
• City of Terrell 2006-07 Budget*
  
  

 

Financial Policy Manual

• 2011 Manual*
• 2010 Manual*
• 2009 Manual*
• 2008 Manual*
• 2007 Manual*

 

Property Tax Rates

• 2012 Property Tax Rates in City of Terrell*
• 2011 Property Tax Rates in City of Terrell*
• 2010 Property Tax Rates in City of Terrell*
• 2009 Property Tax Rates in City of Terrell*
• 2008 Property Tax Rates in City of Terrell*
• 2007 Property Tax Rates in City of Terrell*

Financial Audits

• 2011 Financial Audit *
• 2010 Financial Audit*
• 2009 Financial Audit*
• 2008 Financial Audit*
• 2007 Financial Audit*
• 2006 Financial Audit*
• 2005 Financial Audit*
  

 

Texas Municipal Reports

 

• General Obligation Debt*
  
  
• Waterworks & Sewer System*
  

* Large pdf format file that requires Acrobat Reader and may take some time to down load depending on the speed of your internet connection.

Get your free Acrobat Reader)  

 

Utility Charges and Fees

Water deposits

Request for water service form

Water Service Rates and Charges

• Water Service Rates Ordinance 2548   (adopted September 2012)
• Sewer and Wholesale Water Rates - Ordinance 2548 (adopted September 2012)
• Utility Billing Procedure Ordinance 2454 ( adopted march 2010)
  
  

Payments for services are due on or before the fifteenth day of each month.

A check returned to the city for any reason stated thereon shall be assessed a fee of forty five dollars ($45.00) A customer shall pay the amount due on the original billing, plus the insufficient funds fee, within three business days of receipt of notice from the city of a returned check.

The following schedule of monthly rates or charges for water services furnished by the City shall be and such is hereby adopted and established as follows:

(1)  There is hereby established a minimum monthly water use charge based upon the water meter installed as follows:

(2)    Subject to the minimum monthly charges as provided in subsection (1) above, the following rates per month shall be charged for water furnished:

CHARGE (per 1,000 gallons):

Wholesale water customer rates. Rates shall be determined by the methodology as stated in the wholesale water customer's contract. Wholesale water customers without a methodology in the wholesale water customer's contract will be charged $4.28 per 1,000 gallons of water. (Ordinance 2548)

The monthly charge for private fire protection service shall be as follows:

Water used through a fire protection service for purposes other than testing of system shall be at a rate equal to the largest volumetric rate applicable in subsection (2). 

Water backflow devices and required testing.

Backflow Solutions, Inc. (BSI) administers the water backflow protection program for the City of Terrell. They handle tracking and sending out reminder letters.

Testing can be performed by any TCEQ certified local tester. Backflow permits can be picked up by testers at the Municipal Development Department.

Residential non-hazard devices are required to be certified every 5 years.

Commercial devices are required to be certified every year.

Sewer Service Rates and Charges

The following schedule of monthly rates or charges for sewer services furnished by the City shall be and such is hereby adopted and established as follows:

*Sewer volume charges based on winter-average (December, January, February) water consumption. Average Winter Usage Ordinance - 2415

Lt. Commercial Rates All commercial customers shall be charged on the following basis:

Those businesses not being metered on an individual unit basis, shall be charged a minimum monthly bill per business.

Heavy Commercial/Industrial.  All heavy commercial and industrial customers shall be charged on the following basis:

Pretreatment.  All customers that require pretreatment of wastewater shall be charged on the following basis:

Customer Review. Where the city manager determines that wastewater charges should be based directly on the customer's contribution to the wastewater system, volume charges for the discharge shall be made as follows:

The customer shall pay for any required sampling in advance. The charge for sampling shall be as estimated by the pretreatment coordinator based upon the city's actual cost for similar services.

All rates charged pursuant to this Ordinance shall be subject to an additional 4% Municipal Assessment

Other Services

Vital Statistics

Application For Birth (Texas) Or Death (Inside-Terrell City Limits) Record (printable pdf format) (Espanól)

        

Permits

Alarm Permits	$50.00 (Two Year Permit)
Peddlers & Solicitors Permits	$1800.00
Application Fee	$25.00
Special Events Permits	$60.00 Per day
Charitable Organization	No Fee Must Register
Dance hall Game Hall & Pool Halls
Application Fee	$200.00
Dance Hall	$400.00, $200.00 renewal
Game Hall	$400.00, $200.00 renewal
Pool Hall	$400.00, $200.00 renewal
Sexually Oriented Business	$1500.00

Consumption & Payment Information

Miscellaneous

Note: Identity Theft Program Details (ordinance 2387)

Municipal Court

The City Secretary also serves as Municipal Court administrator. Municipal Court is located in the City Hall lobby at 201 East Nash.