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COUNCIL RETREAT
NOVEMBER 14, 2002

A Council Retreat of the Terrell City Council was held at 9:00 A.M., Thursday, November 14, 2002 at the Mesquite Hampton Inn & Suites, 1700 Rodeo Drive, Mesquite, Texas with the following members present:

COUNCILMEMBER #1 FRANCES ANDERSON
COUNCILMEMBER #2 TOMMY SPENCER
COUNCILMEMBER #3 DEBRA KELLEY
COUNCILMEMBER #4 FLOYD TRAMMELL
COUNCILMEMBER #5 RICK CARMONA


1.) Call to Order.

Mayor Frances Anderson called the meeting to order. Councilmember Floyd Trammell gave the invocation.

ACTION ITEMS

2. Discuss and consider proposals from firms to conduct an executive search for the Police Chief position. (9:00 a.m.)

Assistant City Manager Torry L. Edwards presented to Council for discussion and consideration proposals from firms to conduct an executive search for the Police Chief position. Mayor Pro tem Tommy Spencer made a motion to accept the proposal from the Waters Group, Inc. The motion was seconded by Councilmember Floyd Trammell. Ayes - all; Nayes - none. Motion carried.

3. Discuss and consider request for purchase of +/- 6 acres in Metrocrest Industrial Park (9:30 a.m.)

Assistant City Manager Torry L. Edwards presented to Council for discussion and consideration request for purchase of +/- 6 acres in Metrocrest Industrial Park. Councilmember Rick Carmona abstained. Mayor Pro tem Tommy Spencer made a motion to send this item back to Terrell Economic Development Corporation to re-consider a rate of $3.25 per square foot for sale of property and have a recommendation to Council by November 19, 2002. The motion was seconded by Councilmember Floyd Trammell. Ayes - Frances Anderson, Tommy Spencer, Floyd Trammell. Nayes - Debra Kelley. Motion carried.

DISCUSSION ITEMS

4. Discuss proposed amendments to Electric and Gas franchise fee agreements (10:00 a.m.)

Assistant City Manager Torry L. Edwards and Tommy Mattox representing ONCOR presented to Council for discussion proposed amendments to Electric and Gas franchise fee agreements. Council by consensus agreed not to make additional fees from franchise retroactive from January 2002. Administration to provide additional franchise information from other cities to Council and bring back to Council to begin the public hearing process on a future Council agenda.

5. Discuss First Order and Second Order Goals (11:00 a.m.)

Assistant City Manager Torry L. Edwards presented to Council for discussion First Order and Second Order Goals (11:00 a.m.) Council by consensus agreed to reaffirm existing goals.


BREAK FOR LUNCH
12:00 NOON
6. Discuss Terrell Fire Department Contractual Agreement with East Texas EMS, First Responder Program (1:00 p.m.)

Assistant City Manager Torry L. Edwards and Fire Chief Jim Harper presented to Council for discussion Terrell Fire Department Contractual Agreement with East Texas EMS, First Responder Program. Council by consensus agreed with agreement. Item to be placed on future agenda. Council expressed concern over administration of existing contract.

7. Discuss Street Maintenance Priorities for FY 2002-2003 (1:30 p.m.)

Assistant City Manager Torry L. Edwards, Director of Public Works Steve Rogers and City Engineer Stan Ballard presented to Council for discussion Street Maintenance Priorities for FY 2002-2003. Council by consensus agreed with the Street Maintenance List provided for Fiscal Year 2002-2003. Council may bring additional streets back to staff for consideration. Staff to bring list back to Council with a refined cost estimate in spring.


8. Discuss Planning for Capital Improvements (2:30 p.m.)

Assistant City Manager Torry L. Edwards and City Engineer Stan Ballard presented to Council for discussion Planning for Capital Improvements.

9. Discuss Growth Management (3:30 p.m.)

Assistant City Manager Torry L. Edwards and City Engineer Stan Ballard presented to Council for discussion Growth Management. Council by consensus agreed to examine future annexation.

10. Discuss Utility Rate Analysis with Bed and Breakfasts (4:00 p.m.)

Council member Floyd Trammel recused himself from the discussion of the item. Assistant City Manager Torry L. Edwards and City Secretary/Finance Director John Rounsavall discussed with Council Utility Rate Analysis with Bed and Breakfasts. Council by consensus agreed to wait until the City has completed the Water Rate Analysis before addressing Bed and Breakfast rates.

11. Adjourn (4:30 p.m.)

There were no other matters discussed or acted on at this meeting. There being no further business the meeting was adjourned.

______________________________
Frances Anderson, Mayor

Attest:

_____________________________
John Rounsavall, City Secretary

COUNCIL RETREAT
NOVEMBER 15, 2002

A Council Retreat of the Terrell City Council was held at 9:00 A.M., Friday, November 15, 2002 at the Mesquite Hampton Inn & Suites, 1700 Rodeo Drive, Mesquite, Texas with the following members present:

COUNCILMEMBER #1 FRANCES ANDERSON
COUNCILMEMBER #2 TOMMY SPENCER
COUNCILMEMBER #3 DEBRA KELLEY
COUNCILMEMBER #4 FLOYD TRAMMELL
COUNCILMEMBER #5 RICK CARMONA (arrived late)


1.) Call to Order.

Mayor Frances Anderson called the meeting to order. Councilmember Debra Kelley gave the opening prayer.

2.) Review Rural Public Transportation Interlocal Agreement (9:00 a.m.)

Assistant City Manager Torry L. Edwards and Omega Hawkins presented to Council for review the Rural Public Transportation Interlocal Agreement. Council by consensus agreed to support the Rural Transportation Interlocal Agreement. This item to be presented on the December 3, 2002 Council agenda for consideration.

3.) Discuss Terrell Public Library Internet Policy Revision (9:30 a.m.)

Becky Sullivan, Library Director presented to Council for discussion Terrell Public Library Internet Policy Revision. Council by consensus agreed with the Terrell Public Library Internet Policy Revision.

4.) Discuss Demolition of Downtown Buildings (9:45 a.m.)

Assistant City Manager Torry L. Edwards and Assistant City Attorney Greg Shumpert presented to Council for discussion Demolition of Downtown Buildings. Council by consensus agreed with Assistant City Attorney recommendation for possible demolition of the building located at 110 S. Frances.

5.) Discuss Code Enforcement Policies, Procedures, and Timeline (10:00 a.m.)

Assistant City Manager Torry L. Edwards and Dan Gibson presented to Council for discussion Code Enforcement Policies, Procedures and Timeline. Assistant City Attorney Greg Shumpert gave an over view of the Junk Vehicle Ordinance. Council by consensus agreed with the Junk Vehicle Ordinance.

6.) Discuss International Building Code Adoption (10:30 a.m.)

Dan Gibson presented to Council for discussion International Building Code. Council by consensus agreed to this item is to be placed on a future Council agenda for adoption.

7.) Discuss Community Appearance and Beautification of Terrell, i.e. Political Sign Ordinance and Downtown Improvements (11:00 a.m.)

Assistant City Manager Torry L. Edwards presented to Council for discussion Community Appearance and Beautification of Terrell, i.e. Political Sign Ordinance and Downtown Improvements. Council by consensus agreed to review and improve the existing political sign ordinance. Administration is to review the landscape and dumpster screening ordinance and review shipping containers for storage.
November 15, 2002 Retreat
Page 2 of 2

BREAK FOR LUNCH
12:00 NOON

8.) Discuss Exterior Elevation Ordinance.

Assistant City Manager Torry L. Edwards and Assistant City Attorney Greg Shumpert presented to Council for discussion Exterior Elevation Ordinance. Council by consensus agreed to include a provision for any new structure and delete minimum square foot. This item to be placed on a future City Council agenda.

9.) Discuss Staff Organization (1:30 p.m.)

Assistant City Manager Torry L. Edwards presented to Council for discussion Staff Organization regarding the hiring of IT/Asset/Records Manager, Building Inspector and Code Enforcement Officer. Council discussed the possibility of having a full time City Attorney.

10.) Discuss and Consider Date, Time and Location of Town Hall Meeting (2:15 p.m.)

Council by consensus agreed to hold a Town Hall Meeting on January 13, 200 at 6:00 p.m. at Kennedy Elementary. Letters of appreciation are to be sent to citizens that speak at the Town Hall Meeting.

11.) Discuss City Board Appointments (2:30 p.m.)

Mayor Frances Anderson discussed meeting with the Terrell Economic Development Corporation Board on January 27, 2003 at 5:00 p.m.

Mayor Frances Anderson discussed meeting with the Historical Preservation Commission in February 2003.

12. Receive Managers Report (3:00 p.m.)

Assistant City Manager Torry L. Edwards presented to Council Managers Report and summarized the goals developed at Retreat:

1.) Continued infrastructure and capital improvement program.
2.) Community involvement initiative.
3.) Street Maintenance.
4.) Appearance and beautification.
5.) Code Enforcement.
6.) Crime Reduction.
7.) Comprehensive Master Plan for Library needs.

13.) Adjourn (3:15 p.m.)

There were no other matters discussed or acted on at this meeting. There being no further business the meeting was adjourned.
______________________________
Frances Anderson, Mayor
Attest:

_____________________________
John Rounsavall, City Secretary




City of Terrell
201 East Nash St.
Terrell, Texas 75160
(972) 551-6604
Metro (972) 524- 3332
Fax (972) 551-6682
E-mail: information@cityofterrell.org
 


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City of Terrell

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