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Minutes 

COUNCIL RETREAT
NOVEMBER 8, 2001

A Council Retreat of the Terrell City Council was held at 3:00 P.M., Thursday, November 8, 2001 at the Mesquite Hampton Inn & Suites, 1700 Rodeo Drive, Mesquite, Texas with the following members present:

COUNCILMEMBER #1 HENRY C. MADGWICK
COUNCILMEMBER #2 TOMMY SPENCER
COUNCILMEMBER #3 FRANCES ANDERSON
COUNCILMEMBER #4 LEE SCHAEFFER
COUNCILMEMBER #5 RICK CARMONA

1. Call to Order.

Mayor Henry C. Madgwick called the meeting to order.

2. Discuss City Council Workshop / Agenda Procedures

City Manager Gordon Pierce presented to Council for discussion City Council Workshop/Agenda Procedures. Anytime the City Council meets and discusses city business, it is to be posted as a Council meeting. Action does not have to be taken but it can be discussed. A quorum constitutes a "meeting". Minutes will be kept of every session of the Council. As for a Special Meeting, it can be called by the Mayor or four Council members. Agenda deadline is 5:00 on the Tuesday prior to the scheduled City Council Meeting. After a debate on meeting times, Council by consensus agreed that workshops will be held on the first Thursday after the first meeting of the month starting at 7:00 p.m.

3. Discuss Duties & Responsibilities of City Manager and Staff Regarding Boards & Commissions.

City Manager Gordon Pierce presented to Council for discussion Duties and Responsibilities of City Manager and Staff Regarding Boards & Commissions. Mayor Henry Madgwick commented all of the boards should be working on the subject of what they are appointed. Council debated several concerns with they have with the various boards. City Manager Gordon Pierce suggested the Council may want to set its first workshop in January to meet with all city boards and discuss Council concerns. Council by consensus agreed to call a joint meeting with all boards.

4. Discuss Creation of a Charter Review Committee.

City Manager Gordon Pierce presented to Council for discussion Creation of a Charter Review Committee. Council discussed each member appointing two persons and the Mayor appointing three persons to the Charter Review Committee. This item is to be placed on the 1st agenda in January 2002.

City Council Retreat
November 8, 2001
Page 2

5. Discuss Amending Ordinance No. 2066 - Solid Waste Management.

City Manager Gordon Pierce presented to Council for discussion Amending Ordinance No. 2066 - Solid Waste Management. Mayor Henry Madgwick commented that he has received complaints about the garbage in the ditches. Councilmember Frances Anderson commented she would like to hear from the folks complaining. Councilmember Tommy Spencer questioned who would enforce the ordinance. No decisions were made to amend this ordinance by Council.

6. Discuss Community ID Proposal.

City Manager Gordon Pierce presented to Council for discussion Community ID Proposal. This proposal puts together demographics that staff could use when a prospect calls for information Councilmember Tommy Spencer questioned if this was something the City could partnership with the Chamber and why the City should be involved. City Manager Gordon Pierce indicated TEDC would share in the Phase I cost of $20,000.00 Councilmember Rick Carmona commented he would like to see another study that has been done by this group on a city the size of Terrell and what impact it has had on that community. Councilmember Lee Schaeffer opposed the idea commenting that is not what we are here for.

7. Discuss Sale of Surplus Equipment.

City Secretary John Rounsavall presented to Council for discussion Sale of Surplus Equipment. This is a proposal for the sale of used computer equipment to be offered to both the public and employees of the City. Recommended minimums for Notebook computers of $75.00 and $100.00 for CPU's. Notice to be posted on the city's bulletin board for individuals to submit open bids to the City secretary office on a specified date. Council by consensus agreed with the recommended process for the sale of surplus equipment.

8. Discuss Security Measures at City Facilities.

City Manager Gordon Pierce presented to Council for discussion Security Measures at City Facilities. Possible future uses of the old Red Cross facility at Old City Hall were discussed.

City Council Retreat
November 8, 2001
Page 3

9. Adjourn into EXECUTIVE SESSION in Accordance with Section 551 of the Government Code to Discuss the Following:

(a.) SECTION 551.074: City Manager Evaluation

10. Reconvene into REGULAR SESSION and Consider Action, if any, on Items Discussed in Executive Session.

There was no action taken in Executive Session.

11. Council Dinner.

12. Adjourn.

There were no other matters discussed or acted on at this meeting. There being no further business the meeting was adjourned.

______________________________
Henry C. Madgwick, Mayor

Attest:

________________________________
John Rounsavall, City Secretary

COUNCIL RETREAT
NOVEMBER 9, 2001

A Council Retreat of the Terrell City Council was held at 9:00 A.M., Friday, November 9, 2001 at the Mesquite Hampton Inn & Suites, 1700 Rodeo Drive, Mesquite, Texas with the following members present:

COUNCILMEMBER #1 HENRY C. MADGWICK
COUNCILMEMBER #2 TOMMY SPENCER
COUNCILMEMBER #3 FRANCES ANDERSON
COUNCILMEMBER #4 LEE SCHAEFFER
COUNCILMEMBER #5 RICK CARMONA

1. Call to Order.

Mayor Henry C. Madgwick called the meeting to order.

2. Discuss Retiree's Insurance Plan.

Human Resource Director Carol Holland presented to Council for discussion Retiree's Insurance Plan. Council agreed to bring resolution back on the regular council agenda and remove the 55 years of age requirement before providing health benefits.

3. Discuss City Facility Maintenance Options.

Municipal Development Director Will Cole presented to Council for discussion City Facility Maintenance Options. Council received report from Municipal Development on the roof of City Hall, Old City Hall and the SECO Crane Building and was provided options for repair at those facilities. Councilmember Rick Carmona asked if staff has looked into other type of roofing systems in addition to tar and gravel. City Manager Gordon Pierce indicated that staff would look into other types of roofing systems and bring Council a bid proposal in 3 to 6 months. Council also discussed black mold in city facilities. Staff was instructed to obtain a cost for the removal of the mold.

4. Discuss TX Dot Schedule for Area Work.

City Engineer Stan Ballard presented to Council for discussion TX DOT Schedule for Area Work. Discussion included State Highway 34, U.S. Highway 80 at 205 and Signal lights at Rockwall and Brin Street improvements to other lights already on Rockwall street. A proposed study for signal lights at U.S. Highway 80 and Sam Walton Way was discussed.

City Council Retreat
November 9, 2001
Page 2

5. Discuss Local Project Planning.

City Engineer Stan Ballard presented to Council for discussion Local Project Planning. Council was provided a list of water, sewer, paving and drainage work projects with projected costs and recommended schedule for future consideration:

Ninth Street resurfacing estimated cost $325,000.00
Ninth Street curve improvements estimated cost $500,000.00
Town North Drive resurfacing estimated cost $400,000.00
St. Luke Street and South Park Street reconstruction estimated cost $170,000.00
Colquitt Road improvements estimated cost $4,400,000.00
Griffith Avenue improvements estimated cost $2,750,000.00
Route Study FM 148- FM 2587 estimated cost $10,000.00
Town North to new State Highway 34 study estimated cost $10,000.00
Route Study Rochester - West End estimated cost $50,000.00
West End drainage estimated cost $50,000.00
East Nash Channel improvements estimated cost $100,000.00
Water improvements FM2578 Meadowview Loop estimated cost $60,000.00
Water improvements Griffith Avenue estimated cost $500,000.00
Water improvements Town North estimated cost $300,000.00
Water improvements Mineral Wells - FM 148 estimated cost $400,000.00
State Highway 34 utilities relocation
Water improvements Elm Drive & Frances Street estimated cost $445,000.00
Alamo Drainage Improvements estimated cost $200,000.00

After a lengthy debate, Council by consensus agreed to bring back additional capital improvement concerns they have by the December 18th Council Meeting.

6. Discuss Terrell Municipal Airport Projects & Funding.

City Engineer Stan Ballard presented to Council for discussion Terrell Municipal Airport Projects and Funding. Council discussed the construction of T-Hangers and an amendment to the grant to include the T-Hangers along with a proposal for T-Hanger design. Terminal Building - Projected cost - $1,350,000 - State will participate 50% on street. Capital improvements program indicated a Terminal cost of $450,000 and the Airport Board recommendation for an airport manager.

City Council Retreat
November 9, 2001
Page 3

7. Discuss Water Service to Other Entities.

City Manager Gordon Pierce and City Engineer Stan Ballard presented to Council for discussion Water Service to Other Entities, an interim 40 year contract for Elmo Water Supply Councilmember Rick Carmona questioned why the city could not have a 10 year contract. Councilmember Lee Schaeffer commented it is ridiculous for Councils 30 years from now to have this agreement. Mr. Ballard indicated the interim contract has a 180 day cancellation clause Council debated alternate contract proposals and increased rates. Mr. Ballard cautioned the Council that increasing rates until they become unreasonable will cause the WSC to take the City to TNRCC. Council could not come to a consensus on contract term length for Elmo Water Supply. The item is to be scheduled for a future council meeting for further discussion. . Windmill Farms cannot buy water directly from North Texas Municipal Water District. North Texas Municipal Water Development is willing to execute an agreement with the City of Terrell for water and the City can supply water to Windmill Farms. High Point Water Supply can serve Windmill Farms. Council debated the issue but could not come to a consensus on providing water to Windmill Farms.

8. Discuss Wastewater System Planning.

City Engineer Stan Ballard presented to Council for discussion and consideration Wastewater System Planning and provided a report of residents using septic systems inside the City. The city requires anyone within 100 ft to tie into a sewer system. An extension of a line to a tract of land is the property owner's responsibility. There are about 23 septic systems within the community.

9. Discuss Annexation Planning.

City Manager Gordon Pierce presented to Council for discussion Annexation Planning. There was no action taken on this item.

10. Discuss Rock Road & Street Maintenance Program.

Director of Public works Steve Rogers presented to Council for discussion Rock Road & Street Maintenance Program and a report on the current rock road and street maintenance list as well as additional information regarding street maintenance. Council elected to review information and discuss this item at a later date.

City Council Retreat
November 9, 2001
Page 4

11. Discuss Softball Complex Master Plan.

City Manager Gordon Pierce presented to Council for discussion Softball Complex Master Plan. Council debated the distribution of funds available and grants but was unable to reach consensus on approval of the plan. The is to be placed on the November 20th meeting agenda for discussion and consideration.

12. Discuss Joint Trail Improvements with Terrell Independent School District.

Director of Public Works Steve Rogers presented to Council for discussion a concept for joint City / School trails improvements
13. Discuss Interlocal Agreement Between the City of Terrell and Terrell Independent School District.

14. Discuss Park Dedication Ordinance.

City Manager Gordon Pierce and Director of Public Works Steve Rogers presented to Council for discussion Park Dedication Ordinance. Council agreed with staff on updating the Park Dedication Ordinance.

15. Discuss Park, Recreation, and Open Space Master Plan.

City Manager Gordon Pierce presented to Council for discussion Park, Recreation and Open Space Master Plan. Council discussed the Open Space Master Plan and was unable to come to an agreement on retaining a consultant.

16. Receive Status Report for City Facility Expansion.

City Manager Gordon Pierce presented to Council for discussion Status Report on City Facility Expansion. Council received report.

17. Adjourn.

There were no other matters discussed or acted on at this meeting. There being no further business the meeting was adjourned.
______________________________
Henry C. Madgwick, Mayor
Attest:

________________________________
John Rounsavall, City Secretary

City of Terrell
201 East Nash St.
Terrell, Texas 75160
(972) 551-6604
Metro (972) 524- 3332
Fax (972) 551-6682
E-mail: information@cityofterrell.org
 

Copyright  2001
City of Terrell
All rights reserved

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