Minutes 

CITY COUNCIL MEETING

AUGUST 3, 1999

5:30 P.M.

A regular meeting of the Terrell City Council was held on Tuesday, August 3, 1999 in the City Council Chambers at 5:30 P.M. with the following members present:

COUNCILMEMBER #1 HENRY C. MADGWICK
COUNCILMEMBER #2 TOMMY SPENCER
COUNCILMEMBER #3 FRANCES ANDERSON
COUNCILMEMBER #4 LEE SCHAEFFER
COUNCILMEMBER #5 JAMES HUFFMAN

1. CALL TO ORDER
Mayor Henry C. Madgwick called the meeting to order.

2. INVOCATION
Reverend Chuck Schorlemmer gave the opening prayer.

3. CONSIDER APPROVAL OF CITY COUNCIL REGULAR MEETING
MINUTES OF JULY 6, 1999 AND REGULAR MEETING MINUTES OF
JULY 20, 1999

Council member Frances Anderson made a motion to approve the City Council regular
meeting minutes of July 6, 1999 and regular meeting minutes of July 20, 1999. Council
member James Huffman seconded the motion. Ayes - all; Nayes -none. Motion carried.

PUBLIC HEARING

4. CONDUCT A PUBLIC HEARING FOR FISCAL YEAR 1999 - 2000
BUDGET

City Manager Gordon Pierce presented budget highlights for fiscal year 1999 - 2000. No one spoke for the budget. No one spoke against the budget. Council member Lee
Schaeffer made a motion to close the public hearing. Council member Tommy Spencer
seconded the motion. Ayes - all; Nayes -none. Motion carried.

NEW BUSINESS

5. DISCUSS AND CONSIDER CONTRACT WITH DMG MAXIMUS FOR
WATER RATE STUDY

Bob McClain with DMG Maximus presented to Council for consideration contract with
DMG Maximus for water rate study. Council member James Huffman made a motion to
approve the contract with DMG Maximus for water rate study in the amount of
$29,800.00 for fiscal year 1999 - 2000. Council member Lee Schaeffer seconded the
motion. Ayes - all; Nayes -none. Motion carried.

6. RECEIVE AND CONSIDER RECOMMENDATION FROM THE
TOURISM BOARD CONCERNING HOTEL/MOTEL FUNDS FOR
FISCAL YEAR 1999 - 2000.

Dr. Horace Flatt presented to Council for consideration the recommendation from the
Tourism Board concerning Hotel/Motel Funds for fiscal year 1999 - 2000.

Convention and Visitors Bureau $104,000
Southwestern Christian College $ 15,000 plus unexpended funds from 1998-99 FY
Terrell Heritage Society $ 16,000
City of Terrell $ 15,000 plus unexpended funds from 1998-99 FY
Kaufman County Civic Theatre $ 9,000
Silent Wings Museum $ 9,000

Council member Lee Schaeffer made a motion to approve recommendation from the
Tourism Board concerning Hotel/Motel Funds for fiscal year 1999 - 2000 as presented.
Council member Frances Anderson seconded the motion. Ayes - all; Nayes -none.
Motion carried.

Gordon Pierce recommended to the Council that each proposer submit back to
theTourism Board a budget for the allocated funds. The Tourism Board is to submit the
proposed budgets back to the Council on September 7th, 1999 Council meeting.

7. DISCUSS RESIDENTIAL DEVELOPMENT INCENTIVE PROGRAM

Passed to the August 17th, 1999 Council meeting.

8. DISCUSS AND CONSIDER RAILROAD GRADE CROSSING CLOSINGS.

Steve Martchenke presented to Council for consideration railroad grade crossing closings at Burch, Blance and Hattie Streets. Council member James Huffman made a motion to take no action on this item. Council member Tommy Spencer seconded the motion. Ayes - all; Nayes - none. Motion carried.

9. CONSIDER BID RESULTS AND AWARD OF CONTRACT FOR
WASTEWATER TREATMENT PLANT IMPROVEMENTS, PROJECT
NO. 90-13.1.

City Manager Gordon Pierce presented to Council for consideration and award of
contract for Wastewater Treatment Plant Improvements, Project No. 90-13.1. Council
member Frances Anderson made a motion to award contract for Wastewater Treatment
Plant Improvements, Project No. 90-13.1 to Red River Construction in the amount of
$774.445.00. Council member Lee Schaeffer seconded the motion. Ayes - all; Nayes -
none. Motion carried.

10. DISCUSS AND CONSIDER APPROVAL OF RESALE PROPERTIES:
a) Lot 16, Block 2, Dewberry's 4th

City Manager Gordon Pierce presented to Council for consideration resale of
property described as Lot 16, Block 2, Dewberry's 4th. Council member Frances
Anderson made a motion to approve resale of property described as Lot 176,
Block 2, Dewberry's 4th. Council member Tommy Spencer seconded the motion.
Ayes - all; Nayes - none. Motion carried

b) Lots 3 & 4, Block 15, Stallings 3 & 4
City Manager Gordon Pierce presented to Council for consideration resale of
property described as Lots 3 & 4, Block 15, Stallings 3 & 4. Council member
Frances Anderson made a motion to approve resale of property described as Lots
3 & 4, Block 15, Stallings 3 & 4. Council member Tommy Spencer seconded the
motion. Ayes - all; Nayes - none. Motion carried.

11. DISCUSS AND CONSIDER PLANNING AND ZONING COMMISSION
RECOMMENDATION FOR REPLAT OF BLOCK 1 RANDALL NOE
ADDITION OUT OF THE REPLAT OF PART OF BLOCK 708 REVISED
MAP OF TERRELL

Will Cole presented to Council for consideration Planning and Zoning
Commission recommendation for replat of Block 1 Randall Noe Addition out of
the replat of part of Block 708 Revised Map of Terrell. Council member Lee
Schaeffer made a motion to approve the Planning and Zoning Commission
recommendation for replat of Block 1 Randall Noe Addition out of the replat of
part of Block 708 Revised Map of Terrell. Council member Tommy Spencer
seconded the motion. . Ayes - all; Nayes - none. Motion carried.

2. DISCUSS AND CONSIDER PLANNING AND ZONING COMMISSION
RECOMMENDATION FOR FINAL PLAT OF LOTS 1 - 40 BLOCK C
PIONEER ADDITION

Gordon Pierce presented to Council for consideration Planning and Zoning
Commission recommendation for final plat of Lots 1 - 40 Block C Pioneer
Addition. . Council member Frances Anderson made a motion to approve the
Planning and Zoning Commission recommendation for final plat of Lots 1 - 40
Block C Pioneer Addition. Council member Tommy Spencer seconded the
motion. . Ayes - Frances Anderson, James Huffman, Tommy Spencer. Nayes -
none. Lee Schaeffer Abstained. Motion carried

13. DISCUSS AND CONSIDER APPROVAL OF RESOLUTION NO. 348 -
APPROVING AND AUTHORIZING THE SUBMISSION OF AN
APPLICATION FOR TEXAS ENHANCEMENT PROGRAM FUNDS
THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION

James McCord representing the Terrell Heritage Society presented to Council for
consideration and approval of Resolution No. 348 - approving and authorizing the
submission of an application for Texas Enhancement Program Funds through the
Texas Department of Transportation. Council member Frances Anderson made a
motion to approve Resolution No. 348 - approving and authorizing the
submission of an application for Texas Enhancement Program Funds through the
Texas Department of Transportation The motion was seconded by Council
member Tommy Spencer. . Ayes - Frances Anderson, Tommy Spencer, Lee
Schaeffer. Nayes - James Huffman. Motion carried

RESOLUTION NO. 348

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TERRELL, TEXAS, APPROVING AND AUTHORIZING THE
SUBMISSION OF AN APPLICATION FOR TEXAS
ENHANCEMENT PROGRAM FUNDS THROUGH THE TEXAS
DEPARTMENT OF TRANSPORTATION.

WHEREAS, the City desires to undertake a transportation related historic preservation
project involving a railroad car; and

WHEREAS, the City desires to seek funding assistance for said preservation efforts.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Terrell,
Texas, as follows:

SECTION 1. That a Texas Enhancement Program application is hereby
approved and authorized to be filed on behalf of the City with the Texas Department of
Transportation.

SECTION 2. That the application be in the amount of $50,000.00 with a match
of $10,000.00.

SECTION 3. The City Council hereby recommends that the project be
considered for funding and agrees to comply with all assurances executed in connection
with the application and, if awarded the grant and to utilize funds only for the purposes
for which they are provided.

SECTION 4. That the project is in compliance with and supports any adopted
local and/or regional plans applicable to the area covered by the project.

SECTION 5. The Mayor is hereby authorized and directed to act on the City's
behalf in all matters pertaining to this application.

PASSED, APPROVED AND ADOPTED this 3rd day of August 1999.

14. CONSIDER APPROVAL ON FIRST READING OF ORDINANCE NO.
1979 - ADOPTING THE FISCAL YEAR 1999 - 2000 BUDGET.

Gordon Pierce presented to Council for consideration and approval on first
reading of Ordinance No. 1979 - adopting the Fiscal Year 1999 - 2000 Budget.
Council member James Huffman made a motion to approve on first reading of
Ordinance No. 1979 - adopting the Fiscal Year 1999 - 2000 Budget The motion
was seconded by Council member Frances Anderson. Ayes - All. Nayes - none.
Motion carried

FIRST READING
ORDINANCE NO. 1979

AN ORDINANCE OF THE CITY OF TERRELL, TEXAS,
ADOPTING THE 1999-2000 BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 1999, FOR THE CITY OF
TERRELL, TEXAS.

15. RECEIVE AND DISCUSS EFFECTIVE TAX RATE AND CONSIDER
PLACE, DATE AND TIME TO HOLD PUBLIC HEARING FOR TAX
RATE INCREASE.

Gordon Pierce presented to Council for discussion the effective tax rate and
consider place, date and time to hold public hearing for tax rate increase. Council
member Lee Schaeffer made a motion to set August 17, 1999 at 5:30 P.M. to hold
public hearing for tax rate increase. Council member Tommy Spencer seconded
budget the motion. Ayes - All. Nayes - none. Motion carried

Council member Lee Schaeffer made a motion to set August 26, 1999 at 1:00
P.M. to hold a Special Council Meeting for a vote on the tax rate. Council
member Tommy Spencer seconded the motion. Ayes - All. Nayes - none.
Motion carried

16. DISCUSS AND CONSIDER BOARD APPOINTMENTS:
c) Planning and Zoning Commission

Gordon Pierce presented to Council for consideration board appointments for the
Planning and Zoning Commission. Council member Lee Schaeffer made a motion
to re-appoint Ethel Livingston and James Mayes to the Planning and Zoning
Commission and appoint Albert Rice to the Planning and Zoning Commission.
Council member Frances Anderson seconded the motion. Ayes - all. Nayes -
none. Motion carried

d) Construction Board of Adjustments and Appeals

Gordon Pierce presented to Council for consideration board appointments for the
Construction Board of Adjustments and Appeals. Council member James
Huffman made a motion to re-appoint Bill Miller and Jean Ann Ables-Flatt to the
Construction Board of Adjustments and Appeals. Council member Lee Schaeffer
seconded the motion. Ayes - all. Nayes - none. Motion carried

17. HEAR REMARKS FROM VISITORS

Sarah Kegerris presented the Council with name badges for the Dixie Youth
World Series and explained the event agenda. Mrs. Kegerris also thanked the
Council for the recent improvements made at Ben Gill Park, and their
commitment to the Dixie Youth World Series.

OLD BUSINESS
CONSENT AGENDA

18. RECEIVE CITY MANAGER'S REPORTS AND CORRESPONDENCE

City Manager Gordon Pierce discussed voluntary water conservation with the
Council.

City Manager Gordon Pierce discussed the Semi-annual retreat for the Council.

Mr. Pierce presented the Council with his vacation plan for the coming weekend.

The Flag Pole dedication will be held August 13th, 1999 at 10:30 A.M.

The Council was presented with a letter from Jennifer Elder requesting the
Council sponsor her in the Miss Texas Teen USA Pageant.

19. ADJOURN

There were no other matters discussed or acted on at this meeting. There being no further
business the meeting was adjourned.

____________________________________
HENRY C. MADGWICK, MAYOR

ATTEST:

_____________________________________
JOHN ROUNSAVALL, CITY SECRETARY
City Council Meeting
August 3, 1999

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