RESOLUTION NO. 472

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TERRELL AMENDING THE CITY COUNCIL MEETING PROCEDURES POLICY

WHEREAS, the City of Terrell City Council desires to amend the City Council Meeting Procedures Policy; and

WHEREAS, the purpose for the Council Meeting Procedures Policy is to establish guidelines for the conduct and procedures of all City Council Meetings; and

WHEREAS, the Council Meeting Procedures Policy augments the City Charter and Rules of Procedure to ensure that members of the City Council and staff adhere to the guidelines established by the City Council to conduct all meetings; and

WHEREAS, it is the intent of the City Council that all future appointed Council Members adhere to these guidelines:

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TERRELL, TEXAS:

SECTION 1: That the Meeting Procedures Policy Section 1: Agenda, (e) be amended to include:

(e.) Hear remarks from visitors.

The Hear Remarks from Visitors portion of the printed agenda shall be preceded by an explanatory note to the public:

The purpose of this item is to allow citizens an opportunity to address the City Council on issues that are not the subject of a public hearing or any items on the City Council agenda. Any item requiring a Public Hearing will allow citizens or visitors to speak at the time that item appears on this agenda as indicated as a "Public Hearing". Items that are the subject matter jurisdiction of the City Council include Council Policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by contacting City Hall at 972-551-6600 during business hours.

SECTION 2: That the Meeting Procedures Policy Section 1: Agenda, (f) be amended to read as follows:

(f.) Consent Agenda Items. A consent agenda contains routine items, which do not need further discussion and may be approved with one motion and vote. The consent agenda portion of the printed agenda shall be preceded by an explanatory note to the public:

All matters listed under Consent Agenda are considered to be routine by the City Council of the City of Terrell and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

The City Council and City Administration agree in advance on the general type of items that are to be included on the consent agenda. Routine business found on consent agendas will include:

1. Approval of license applications and bonds;
2. Resolutions;
3. Approval of payments of contracts;
4. Bid and contract awards;
5. Resale lots which meet all requirements established by the Resale Lot Policy;
6. Final readings of Ordinances;
7. Recommendations from Planning and Zoning Commission regarding preliminary and final plats, which do not require waivers / variances.

The actual items to be placed on each consent agenda are selected at a weekly city department head meeting. The City Council sets a policy for items to be included on the consent agenda, which are listed above. When the consent agenda is used, the City Secretary is to ensure that such consent agenda items are incorporated into the minutes of the City Council Meeting.

Section 3: That this resolution shall become effective immediately upon its passage and approval.

Passed and adopted this the 4th day of November, 2003.

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Frances R. Anderson, Mayor

Attest:

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John Rounsavall, City Secretary